ERP Server: Do you have what you need?

It is highly recommended that mid-market accounting packages, such reside on their own dedicated server.

Your Partner will be able to provide you with the minimum system requirements, but servers come in “Honda Civic” to the “Rolls Royce” versions so you will need to rely on a trusted IT advisor.

If you decide to set up a portal (a secure online site to view data) for your system, this may require an additional server called an IIS server.

Business Intelligence and Reporting Services may also need to run on a separate server.

If you have a large number of reports, and run them on the same server as your application, it can dramatically impact performance. The result is frustrated users and complaints.Plan ahead and distribute the processes evenly across multiple servers if necessary.

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The ERP hardware requirement

Many companies carefully budget for the costs of the software, the services, and everything in between, but they forget to factor in the costs for the hardware required to make it all run. Missing this cost can be a painful stab to your budget.
We have outlined a few of the critical hardware pieces to factor into your budget.
Many accounting software Partners do not sell hardware, but they should have partnerships with experienced IT companies who can review your options with you.

ERP Support

If your Partner has the technology to remotely connect to your data from their office, it can significantly reduce your support costs.

Face to face meetings are great, but if you want to save money, let the Partner support your system remotely.

What data will be used for ERP training?

What data will be used for ERP training?

For best results, your Partner should set up a test company for the purposes of training using your own company data.

This will stay separate from the actual database you will use when you go live.

If your users get trained on fictitious sample company data,the impact will be diluted when they start to work with your own data and processes.

ERP Training: The Key To Happy Users

Training: The Key To Happy Users Knowing how to use your new system effectively is the key to making your investment worthwhile and keeping your users happy Training is definitely one area you donϜt want to skimp on.

The best Partners have dedicated, experienced people focused on training. Take note : a highly skilled implementation consultant does not always make a good trainer! Ask to meet the trainer or to audit a training session so you
can evaluate the quality of the training.

ERP Project Manager

Will I have a specific ERP project manager assigned to my project ? what is the Person's experience level ?

Ask to meet your project manager in person. Make sure you like their personality and trust their expertise, as you will be working very closely with this person over the duration of the project.

Insist that this person be at all critical meetings over the course of the project. For the most successful project, assign someone to manage the process on your side and to communicate regularly with the Partner.

Make sure the proposal clearly states who is responsible for what - on your side and the Partners side.

ERP Customization

Customization & Custom Development: Proceed with caution!
Minor customizations made by an experienced Partner can give you the one feature you need to make the software a perfect fit.

But major software customization should only be considered if you have a business critical process that cannot be changed.

Save: To minimize customizations, take the time to fully define and review your internal processes. This exercise may uncover ways you can be more efficient
using the software as it is.

Ask the ERP vendor Are they work with the software with source code?

If customization work is not done by the Partner installing your system, this should raise a red flag! This means you may have to rely on an outside programmer. You want all support to be provided by a Partner who is accessible and has a verifiable reputation.

If major customizations are required, a Partner that is authorized to work with the source code of the software system can likely do faster custom development and save you money.

ERP Data Conversion

Tips for ERP Data Conversion :
One way to save money is to convert data from the old system at a summary level instead of a detailed level. For example, convert a summarized journal entry for an entire month's activities instead of bringing over every journal entry historical data for the month.

Making Sure You ERP Software Doesn’t Become Shelfware

Buying the software is just the beginning. You need additional services to get your accounting system up and running,convert your data and train your staff.This is where choosing the best ERP Partner and asking the right questions proves extremely valuable. An honest Partner with a proven track record, repeatable processes and experienced staff will take less time and save you money.

Making Sure You ERP Software Doesn’t Become Shelfware

Buying the software is just the beginning. You need additional services to get your accounting system up and running,convert your data and train your staff.This is where choosing the best ERP Partner and asking the right questions proves extremely valuable. An honest Partner with a proven track record, repeatable processes and experienced staff will take less time and save you money.

ERP Maintenance Fees

Maintenance Fees is a Insurance you actually need for your ERP Software

Just about every software vendor will require you to pay an annual fee based on a percentage of the software list price.

This fee has various aliases such as maintenance fee or enhancement plan.

The percentage can lower after the first year. The plan may not always be required, but it is always strongly recommended.In addition, your Partner may have their own annual maintenance plan for support calls, preventative maintenance checks or other services.

Tips to Save on maintenance fees :
Buy only what you need for Phase 1 of your project. The lower your initial software list price, the less money you will pay for maintenance. If you buy something you dont implement for another year, you just wasted money on the maintenance fee.

Maintenance fees are like insurance. We all wish we didnt have to pay it but when we needed it,we are sure glads it;s there. So, just add the maintenance fee into your annual budget and leave it there

Is the software server-based or web-based?

Is the software server-based or web-based?

Server-based software is installed on a server in your office.

Web-based software is kept in a data center far, far away, and is accessed over the internet. Some web-based systems may appear to have a lower per-user cost, but in many cases you are only getting core functionality and may have to pay extra for additional features/modules.

Be sure to compare the costs over a 10-year period as this is the average amount of time a company keeps their accounting software. A rising trend is to buy software on a subscription model,For some companies, this makes sense. However, be sure to consider all of the costs to determine if it really is less expensive overall.

ERP project Category

Any good Partner should be able to give you a ballpark dollar figure after an initial requirements discussion, but the final quote is usually presented after several conversations and demos.

A complete ERP project has many components and we will break it down into three categories:

Section 1: Software

· Licensing Fees
· Enhancement Fees
· Add On Product Fees
· Discounts

Section 2: Services

· Implementation
· Data Conversion
· Integration
· Customization
· Training
· Support

Section 3: Hardware

· The Server
· SQL Operating System
· Deployment Options

10 signs that you have outgrown your accounting software

I sat in a meeting yesterday and listened to a company tell me how long they have limped along with an outdated accounting software, full of patches and workarounds. I sat there and thought – you don’t realize how easy life could be with a new system! Yet it can be hard to make the leap and know when to say, yes, now it is time to invest in a new system. Here are 10 signs that you have outgrown your accounting software:

1. The level of user complaints has risen significantly.
2. Employees ask to add non-authorized software to the system.
3. You can’t fulfill requests for information from partners or customers in their preferred format and timeframe.
4. You’re still not making full use of the Internet.
5 You have gaps between front-end and back-end systems that are plugged by unsatisfactory customized solutions.
6. The software inhibits users from completing tasks.
7. You have multiple, non-integrated information stores.
8. You find yourself contemplating hiring contractors to write add-ons.
9. Support costs have risen.
10.You don’t have enough support resources

ERP capabilities

Here are some of generic ERP capabilities that can be used in the manufacturing sector:

1.ERP can transform unstructured processes into routine transactions such as electronic approval of purchase orders based on predefined company policies.

2.ERP can replace or reduce the human labour involved in processes, like matching of supplier invoices based on accepted purchase receipts.

3.ERP can transfer information rapidly and with ease over large distances. It is now possible for various offices and factories of an organization to perform transactions and analysis on the same server, reducing geographical distances.

4.ERP can help manufacturing companies in carrying out analysis such as: Forecasting of market demand based on statistical models; Capturing of hidden market trends through multi-dimensional analysis; Identification of potential improvement areas.

5.ERP can bring a vast amount of detailed information into the process.

6.ERP can enable changes in the sequence of task in the process, often allowing multiple tasks to be performed concurrently.

7.ERP allows the capture and dissemination of knowledge and expertise to improve the process.

8.ERP allows detailed tracking of task status, inputs and outputs.

Security and ERP System

The balance between making data available to the users that need it and denying it from those who should not have access is not easy to achieve. To manage this risk your company needs to implement an appropriate access strategy. Do not wait for an embarrassing - and potentially devastating - event to find out that security and controls in your ERP system are inadequate and constitute exposure for your company.

Managing the security of ERP information into and out of your organization has never been more critical - or more challenging. As businesses grow, their information systems support whole communities of users: customers, suppliers, partners and employees, who all count on the secure exchange of a wide variety of information to place orders, pay bills and keep records up to date.

Our ERP security specialists have the expertise, tools and methodologies to make sure that your ERP system includes a tailored, cost-effective security approach that dovetails with your firewall, virus scanner, spam control and backup systems.

Issues in ERP implementation

Issues in ERP implementation

Every organization has its own cultural or organizational structure. In this situation, it is natural for them to be sceptical about ERP, since it is felt that their businesses are unique, organizations varying and cultures different. However, there is no need of such concern as an ERP package has been designed and is being continually upgraded to incorporate the best industry practices to suit most industry segments.

With thorough and dedicated BRP study and adapting those changes in the business process well before implementing the ERP shall help make things smoother. It is therefore recommended that this methodology is followed; otherwise there is chance that most of the time users are left frustrated. This leads to poor participation and costly delays.

It is important to understand that an ERP package not necessarily fit in completely with the existing business practices of most organizations and hence, the onus is on the users to appreciate this fact and to work with the implementation consultants in trying to adapt to the package. In doing so, they don't have to feel that they are compromising on their business effectiveness; rather, by accepting the package, they are adopting the best of breed business practices and ensuring the successful implementation of new system.

The other important factor is that the users do not expect a reduction in their workload immediately after the implementation of ERP and should not look for a miracle to happen. An ERP package is only an enabling tool and improves the flow of information and formalizes all the business processes and workflow that exists in an organization. It helps users to do their jobs better, which may call for additional efforts.

If one has to have more information in a system, it entails more work for more users, but the benefit is that this information is properly stored and can be fruitfully uses by other users in making better decisions. As the flow of information throughout the organization improves, the company starts performing better and this in turn benefits the users who have collectively improved their way of working. The package design and the architecture facilitate the availability of information to all authorized users in a useful way.

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successful implementation of ERP

IT is not only the successful implementation of ERP is the prime objective of Eresource project management team, but also to help achieve a return on investment (ROI) in the shortest possible time. Return on investment does not just imply in terms of financial gain. It can be in terms of the growth in productivity, efficiency, or in terms of overall improvement in the performance of the company or even to the extent of better transparency in the operations being carried out by the firm and of course, the satisfaction of the users.

ERP implementation also results in bringing together various sections of the organization like personnel, material and processes. This may help change the organization's working culture

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ERP benefits

The entire gamut of ERP activities are summarized below:

ERP facilitates a company-wide integrated Information Systems covering all functional areas such as manufacturing, sales and distribution, accounts, payables, receivables, inventory, human resources. Etc.

ERP integrates and automates most business processes and share information enterprise-wide in real-time, thereby improving customer service and the corporate image.

ERP provides complete integration of the system not only across departments but also across companies under the same management.

ERP bridges information gaps across a company and focuses on key issues such as productivity enhancement, customer service, cash management, inventory, quality control and prompt delivery. Etc.

ERP is the solution for better project management.

ERP provides business intelligence tools like decision support system, executive information system, reporting, data-mining, early-warning system, enabling people to make better decisions and improve business processes.

ERP not only addresses the current requirements of the company but also provides an opportunity for improvement and refinement in the business process on a continuous process.

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ERP-Order Processing more efficiently

Enterprises Resource Planning (ERP) solution enables the task involved in performing a business process quickly and efficiently.

With ERP, when a customer service representative takes an order from a customer, he or she has all the necessary information to complete the order. Everyone else in the company sees the same computer screen and has access to the single database that holds the customer's new order. As and when a department completes their work with the order, it is automatically routed via the ERP system to the next department for the next process.

The order can be tracked any time of point by any department by logging into the system. The order process moves so quickly through the organization, and customers get their orders faster and with fewer errors than before. ERP can extent that application to the other major business process, such as financial reporting.